Speakers Info IMPULS Online

Information to Speakers and Sponsors

Practical information to you as a speaker at VårIMPULS Online 2021

The speaker sits at h own computer and conduct the seminar. We will use the Zoom video conference tool. The session is 30 minutes.

Please keep you intro short! We recommend a 20-25-minute-presentation followed by a 5-10-minute Q&A/discussion that you lead yourself with support from your “co-anchor” (colleague). It is a hard stop after 30 minutes.

We will open your meeting room 30 minutes in advance for the speakers, to give you the ability to talk to technician and check that everything works fine for your seminar. Please make sure that SAPSA has the name and email to all speakers.

SAPSA Live & Meet the expert sessions

  • Speakers will receive a personal invite that gives access to the closed practice session starting 30 minutes before their schedule session.
  • The link in this invite will have the role of panelist for the zoom webinar. https://support.zoom.us/hc/en-us/articles/360000252726-Roles-in-a-webinar
  • These invites will be distributed no later that one day prior to your session and will be sent from email sender: SAPSA IMPULS Online. The subject line will be: Panelist for Title of your session.
  • Depending on your mailbox preferences, these emails might end up in your “others” inbox or similar, so it might be necessary to look for them there.

Practical review

If you missed the meetings for the speakers, you can watch a version here.

Technical recommendations

  • Please sit in a quiet area/room with good Internet-connection.
  • Headphones / headset isn’t always necessary, but its a great option to have available. 
  • Try to get even light on your face, a window can usually be a great light source.

  • Try to place the camera level with your eyes, (put your laptop on top of some books or boxes).
  • Try to sit/stand still, especially if you use a virtual background.
  • Please turn-off your mobile phone during your presentation.
  • Please respect your time slot – start and end on time

Interested in your own virtual background? Please visit: https://support.zoom.us/hc/en-us/articles/210707503-Virtual-Background

Seminar tools

We will use the Zoom tool. For the best experience and functionality, download the Zoom Client for Meetings application at https://zoom.us/download.

If you are unable to download, please use the The Zoom web client which allows joining Zoom meetings and webinars without downloading any plugins or software. However, the web client has limited features and functions best on Google Chrome, Mozilla Firefox, and Chromium Edge. Read more at: https://support.zoom.us/hc/en-us/articles/214629443-Zoom-web-client

Important! Please, let us know beforehand if you will be using the web client as your tool for your session. Please send this info the day before your session to technical team: daniel@av1.se

Zoom Webinars are designed so that the host and any designated panelists can share their video, audio and screen. Webinars allow view-only attendees. They have the ability to interact via Q&A, Chat, and raise hand.

Your presentation

You present through Share Screen. If you are dependent on Speaker Notes, we recommend that you have these as a copy on paper or a monitor next to you.

Want to learn more about Share Screen in Zoom: https://www.youtube.com/watch?v=MItltFz2Kl4

Use your own Power Point template.

Please speak Swedish, if that is your mother tounge. You can have your slides in English if you prefer that.

Please send PDF-copy of presentation to sapsa@sapsa.se after your session if it can be shared.

SAPSA will not record any sessions.

Show video clip

You can show video clips in Zoom, but it is not ideal, so we recommend that your seminar does not depend on videos. We would rather you to focus on interaction and an engaging presentation.

If you want to show videos, the new video sharing feature is yout best option: 

https://support.zoom.us/hc/en-us/articles/360051673592-Sharing-and-playing-a-video

One detail that isn’t very well documented is that you have to be logged in to the zoom app with a (free) zoom account to use the feature.